SAP BusinessOne - Institute Project Management Technology

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Complete Guide to SAP Business One

SAP Business One

OVERVIEW

SAP stands for ‘Systems Applications and Products’ and was originally aimed to provide customers with the ability to interact upon a common database along a comprehensive application range. Gradually more applications began to be assembled and today, SAP is being used by leading companies like Microsoft and IBM. SAP was in fact founded by five IBM employees in 1972 from Mannheim, Germany. SAP applications have gone through various changes and modifications and the latest R/3 (business applications from SAP) provides immense capabilities to manage financial assets, production operations, plants, personnel, materials, archived documents and cost accounting. The latest R/3 framework runs on several platforms that include Windows 2000 and use client/server models. It also includes internet enabled packages for better information exchange.

SAP Business One is an ERP software platform specifically intended for small and medium-size businesses. SAP Business One (also known as SAP B1) was designed with the idea that smaller companies need ERP software to help manage their business, but not the kind of ERP that large and complex organizations need. It has functional modules for finance, customer relationship management, warehousing and production management, purchasing and procurement, and reporting and analytics.

SAP B1 was originally developed by Top Manage Financial Systems, a company based in Israel, and was acquired and rebranded by SAP in 2002. More functionality has been added to SAP B1 from acquisitions made by SAP. A reporting and budgeting function called XL Reporter was acquired from the iLytix Systems AS, based in Norway, in 2005. SAP acquired Praxis Software Solutions, based in Minneapolis, 2006 and integrated its Web-based CRM and e-commerce functions into SAP B1.

Features

The most important core features of SAP Business One are:

• Financial Management

SAP Business One offers a complete set of tools for streamlined financial operations to help businesses improve margins, reduce errors and enable more profitable decision-making. These tools include accounting, a fixed asset management system, banking and reconciliation features, and financial reporting and analysis.

• Sales and Customer Management

With this tool, users can oversee the complete sales process and customer lifecycle from initial contact to final sale, after-sales service, and support. This feature offers tools to address sales and opportunity management, marketing campaign management, customer management, service management, reporting and analysis, and mobile sales.

• Purchasing and Inventory Control

This features improves purchasing practices and controls costs by enabling users to manage the complete order-to-pay cycle, including receipts, invoices, returns and payments. This tool includes master data management, streamlined procurement processes, accounts payable, warehouse and accounting integration as well as the ability to generate integrated reports with real-time data.

• Business Intelligence

This feature enables users to create timely, customizable, and accurate reports based on data from across the business. Users can create reports using intuitive tools, analytics with predefined metrics, and data visualizations.

• Analytics and Reporting

This module lets users make better business decisions by capturing all the critical data in real time and making it instantly available company-wide via dashboards and reports.

Benefits of using SAP Business One

The key benefits of deploying SAP Business On include:On-premises:

Compliance with internal data security policies
Direct control and access to data
Customize and extend business process more efficiently
Leverage internal hardware and existing IT infrastructure and resources
Perpetual licensing – higher upfront cost but better total cost of ownership in the long term
Less dependence on always-connected internet In the cloud:
Easy and affordable implementation
Secure browser-based access from anywhere, at any time
Access to the most up-to-date functionality without having to rely on in-house IT employees
Subscription licensing means no capital expenditure
Manage critical business functions in the Web browser

Who is SAP Business One for

SAP Business One is aimed at the needs of small to midsize businesses in a variety of industries. This business management software connects and streamlines a company’s processes. It is designed to help the business grow by managing each aspect of a company’s activities from sales and customer relationships to financials and operations.

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